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in the Eberly College of Science

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Accounting staff.


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General services to graduate and undergraduate students.

General services to graduate and undergraduate students.

Graduate/Undergraduate CoordinatorCarol Deering

  • Supervise student service staff assistants, wage payroll and work-study employees.
  • Assist/support administrative assistant with special projects and serve as primary supervisor (including supervision of accounting staff assistants and resolve problems) in her absence.
  • Act as liaison between staff assistants and administrative assistant.
  • Add, submit and proxy budget and human relations forms on IBIS.
  • Maintain department graduate student records, including I-9 forms and supporting documents, and databases.
  • Process employment paperwork for graduate students: Request student support information from research faculty; RA/TA appointments using IBIS; Process forms for University Graduate Fellowships, minority fellowships, and Duncan/Roberts/Braddock fellowships; Tuition Assistance Program
  • Advise students on degree requirements, progress, registration, drop/add, and deadlines.
  • Process Ph.D. candidacy reports for the Graduate School; work with departmental candidacy committee.
  • Prepare and submit forms for comprehensive exams and final defenses.
  • Assist chairperson of Graduate Recruitment Committee. Organize procedures for admitting new graduate students; keep up-to-date on University policies. Maintain applicant files and coordinate visits. Organize recruitment mailings and annual open house.
  • Prepare letters of offer and rejection. Assist with housing and registration. Notify Graduate School of admission status within the department. Notify students and faculty of TSE test results and arrange further instruction.
  • Make arrangements for fall semester orientation for new grad students and returning teaching assistants. Oversee informational mailings to new class. Obtain insurance packets from Student Insurance Office and distribute to all students.
  • Prepare and process Senate forms for graduate level courses.
  • Complete admissions data of Physics applicants’ survey.
  • Provide statistics for and assist in preparation of annual report of the Graduate Admissions Committee for distribution to department head and faculty.
  • Compose or respond to employee verification letters for students
  • Coordinate departmental picnic.
  • Prepare degree audits; prepare preliminary check for graduating seniors and consult with advisors and/or undergraduate committee chairperson for student problem cases. Maintain undergraduate student records.
  • Manage Advisor lists.
  • Process Minor applications and approve.
  • Generate Data Warehouse reports.

104 Davey Lab, University Park, PA 16802-6300, 814 865-7533
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